Privacy Policy

EBN Solutions is a recruitment and candidate-placement business. This privacy notice explains how we process personal information when you apply for, or are considered for, an opportunity that we are recruiting for.

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1. Who we are

EBN Solutions is the organisation responsible for the personal information we process as part of our recruitment activities.

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2. Information we process

When you apply for an opportunity through LinkedIn, we may have access to information contained in your application and CV, including information such as your name, employment history, experience, skills and other information you choose to provide.

We only use information that is relevant and necessary for assessing your suitability for the opportunity.

Where possible, we do not download or retain copies of application documents when this is not necessary. Applications submitted through LinkedIn may remain within LinkedIn’s systems and are subject to LinkedIn’s own privacy arrangements.

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3. How we use your information

We use candidate information to:

* assess your suitability for opportunities;
* communicate with you about the recruitment process;
* select suitable candidates for progression;
* arrange or facilitate training or onboarding where applicable;
* introduce or place suitable candidates with our client;
* maintain appropriate records of our recruitment activity; and
* comply with our legal and regulatory obligations.

We do not use candidate information for unrelated marketing purposes.

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4. Our lawful basis

We process candidate information where this is necessary for our legitimate interests in carrying out recruitment and candidate-placement services, provided that those interests are not overridden by your rights and interests.

Where applicable, we may also rely on other lawful bases where required by law or appropriate to the particular processing activity.

We do not generally rely on consent as the lawful basis for ordinary recruitment processing. Where consent is legally required for a particular activity, we will obtain it separately.

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5. Sharing your information

Where you are selected to progress with an opportunity, we may share limited information with the relevant client where this is necessary to progress your application or arrange training/onboarding.

We aim to minimise the information we share. For example, where the client can obtain contact information directly from you, we will not routinely provide your personal telephone number or other unnecessary personal information.

We will not sell your personal information.

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6. Information held by LinkedIn

Applications made through LinkedIn are processed using LinkedIn’s systems. We may access information made available to us through LinkedIn in connection with your application.

LinkedIn is responsible for its own processing of personal information under its own privacy terms and policies.

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7. How long we keep your information

We only retain personal information for as long as it is reasonably necessary for the purpose for which it was collected.

Where you do not proceed with an opportunity, we will normally delete or anonymise any personal information that we have independently retained once it is no longer required.

Where you proceed with an opportunity, we may retain limited information for as long as reasonably necessary to administer the placement, maintain appropriate business records and comply with legal obligations.

We do not intend to retain copies of CVs or other detailed application information indefinitely.

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8. Your rights

Depending on the circumstances, you have rights under UK data protection law, including the right to:

* ask what personal information we hold about you;
* request a copy of your personal information;
* ask us to correct inaccurate information;
* ask us to delete information where there is no valid reason for us to continue processing it;
* object to certain processing;
* ask us to restrict processing in certain circumstances; and
* make a complaint to the Information Commissioner’s Office (ICO).

If you wish to exercise your rights, please contact us using the details above.

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9. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we can investigate the matter.

You also have the right to complain directly to the Information Commissioner’s Office.

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10. Changes to this notice

We may update this privacy notice from time to time to reflect changes to our business, recruitment processes or applicable data protection requirements.

The latest version will be published on our website